Block file versioning

The Versions app (files_versions) provides the Block file versioning Flow operation. Administrators can use it to prevent new file versions from being created when a file matches specified rules. The operation is available for system-wide flows, not personal flows.

Configuration

In Administration settings, open Flow and add a Block file versioning flow. Add at least one rule specifying which files should not be versioned. The operation is evaluated when a new version would otherwise be created.

For example, add a File collaborative tag rule to block version creation for files with a particular tag. The rule also matches files in folders with that tag; see Available rules for details.

Effects

When a flow matches, the Versions app skips creating the new version. This does not block the file change or delete existing versions. Existing versions remain subject to the normal version expiration rules.

Warning

Changes made without creating a version cannot be recovered through that skipped version.

For general version retention and expiration settings, see Controlling file versions and aging.